Acceptance or Refusal Letter

What is Acceptance Letter?

Acceptance letter is a formal document written to an employer for the acceptance of a job offered to you. So, you can tell your new employer by phone or in-person if you decide to accept a job offer. However, you must give a written acceptance to make your decision official. So that the contents of your message and whether you write a letter or an e-mail are determined by your prior interactions with your new boss.

Sample of Acceptance Letter

Figure A—1: Acceptance Letter sample

Figure A—1 is an example of a job acceptance letter by a recent graduate with significant experience.

Note how the writer identifies the position he is accepting and the money he is getting in the opening paragraph of Figure A—1. So, this helps to avoid many misconceptions regarding the work or the pay.

The writer explains his plans for moving and reporting for work in the second paragraph. Even if the writer has discussed these arrangements in previous discussions, he must affirm them in writing. Because the writer ends with a quick but impassioned comment about how excited he is to start working for the new company.

Refusal Letter

Even if you have previously informed the employer at a meeting or over the phone, you should send a formal employment refusal to make your choice official. Because it is an essential goodwill gesture is writing to an employer. Be extra considerate and respectful because the company you’re declining to hire has invested time and effort in interviewing you and may have expected you to take the position. So, keep in mind that you may apply for another position at the organization.

Sample of Refusal Letter

Figure A—2: Refusal Letter Sample

In Figure A—2, in this example of job rejection, the candidate states something nice about his interaction with the business while also mentioning the specific position offered. He expresses his serious assessment of the offer, gives a rational explanation for declining, and ends on a positive note.

By Waqas Sharif

Mr. Waqas Sharif is an English Language Teaching (ELT) Professional, Trainer, and Course Instructor at a Public Sector Institute. He has more than ten years of Eng Language Teaching experience at the Graduate and Postgraduate level. His main interest is found in facilitating his students globally He wishes them to develop academic skills like Reading, Writing, and Communication mastery along with Basics of Functional Grammar, English Language, and Linguistics.

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